Cohorts

Manage learning at scale with Cohorts

Organize learners into meaningful groups and manage their learning experiences through one streamlined workflow.

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  • Dates, seats and enrollment per cohort
  • One roster with progress and status
  • Message the whole cohort at once
The Sublime LMS Cohorts list: eight cohorts across three programs, each with its start date, seats filled, price, enrollment mode and status such as In progress, Enrolling, Waitlist, Draft or Completed.
What Cohorts do

Every learner group, organized and in view

A cohort is a scheduled run of one of your programs — its own dates, seats and roster, managed from one console.

  • Create cohorts

    Schedule a run of a program with its own dates, weekly schedule and seats — or duplicate the last one.

  • Manage members

    Add learners by email in one go. Seats fill in order; once full, extra learners join the waitlist.

  • Organize learners

    One roster per cohort with progress, quizzes, sessions, payment and status — filter to who needs you.

  • Cohort-based learning

    Program modules become cohort weeks that unlock on schedule, with live sessions and attendance.

  • Targeted communication

    Post announcements, email the whole roster, or nudge every at-risk learner in one click.

  • Cohort insights

    Enrollment, progress, attendance and at-risk counts for each cohort and across the workspace.

Inside the product

See Cohorts in Sublime LMS

Real screens from the cohort console, shown with a fictional demo workspace.

The Launch a new cohort form filled in for Data Analytics Accelerator, Cohort 17: start and end dates eight weeks apart, a Tue & Thu 6–8 pm ET schedule, 24 seats, an enrollment window and the Waitlist when full toggle switched on.

Create cohorts. Each cohort runs one of your programs with its own dates, weekly schedule, capacity and enrollment window. Save it as a draft or open enrollment straight away.

Create a cohort

Launch the next run in one form

The same curriculum, with its own dates, price and seats. These are the fields the form actually has.

  1. Name your cohort

    Pick the program it runs and give it a name like “Cohort 17”.

  2. Schedule it

    Start and end dates, a weekly schedule learners see, and a seat capacity.

  3. Set enrollment

    When enrollment opens and closes, and whether a waitlist takes over when it’s full.

  4. Launch

    Save as a draft, or create it and open enrollment immediately.

Pricing and enrollment mode — Free, Paid, Application or Waitlist — are set on the cohort’s Pricing tab after it’s created.

The Launch a new cohort form with Program, Cohort name, Start date, End date, Weekly schedule, Capacity, Enrollment opens and closes, a Waitlist when full toggle, and a Save as draft button.
A cohort's Pricing tab with the four enrollment modes — Free, Paid, Application and Waitlist — a seat-hold setting and the seat price.
Manage learners

Manage your cohort from one place

Quickly see who belongs to a cohort and make membership changes without managing learners individually across multiple screens.

  • Add in bulk — paste many emails at once; each gets a seat or a waitlist place.
  • Status at a glance — Not started, On track, At risk or Completed, shown in words on every row.
  • Filter the roster to At risk or Completed, or view learners across all live cohorts.
  • Act on the whole group — message the cohort, send catch-up nudges, export the roster as CSV.
  • Handle enrollment — review applications, offer waitlist seats, withdraw a learner.
The Learners screen listing everyone across live cohorts with All, At risk, On track and Completed filters, a cohort picker, Invite learners and Export CSV, and each learner's cohort, progress and status.
Cohort-based learning

Connect groups with the right learning

Each cohort runs one program on its own calendar, so the whole group moves through the same weeks together.

What admins see

Modules map to cohort weeks that unlock on schedule, with live sessions and attendance per week.

A cohort's timeline of weekly modules with unlock dates, activity per week and scheduled live sessions.

What learners see

Their cohort, the current week and exactly what is still open — so they can catch up before the week ends.

A learner's home in the student portal showing their cohort, week 4, the activities still open from earlier weeks, this week's module and a Continue learning button.
How Cohorts work

Create. Organize. Manage.

  1. Step 1

    Create

    Create a cohort representing a learner group — a scheduled run of a program.

  2. Step 2

    Organize

    Add and manage the right learners — invitations, enrollment, waitlist and applications.

  3. Step 3

    Manage

    Run the weeks, message the group and follow progress from the cohort console.

Use cases

Built for programs that run in groups

Operational benefits

Reusable groups, less repeat work

A cohort keeps its learners together, so you stop re-selecting the same people for every message, report and enrollment change.

Before Cohorts

  • Pick learners one by one for each email or reminder
  • Track who is in which intake in a separate spreadsheet
  • Manage seats, deadlines and waitlists by hand
  • Open each learner to find out who is falling behind

With Cohorts

  • Message or nudge the whole roster at once
  • One roster per cohort, and one list across cohorts
  • Capacity, enrollment window and waitlist set on the cohort
  • At-risk learners flagged on the roster automatically
Cohorts in Sublime LMS

See how Cohorts simplify learner management

Discover how structured learner groups can make learning administration easier to manage at scale.

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