01
Enrolment depends on someone remembering
A new engineer joins in March. Secure development training is assigned whenever an admin notices, if anyone does.
Compliance Training
Mandatory training that assigns itself.
Sublime LMS reads your org structure from your HR system and turns it into training requirements. New joiners are assigned on day one, the right roles get the right courses, policies are acknowledged in the same place, and every completion becomes audit evidence.
Built forHR & People OpsCompliance & RiskSecurityL&D
- Assignment rules from your HRIS
- Training, assessment and policy sign-off
- Audit-ready evidence
WhenDepartment = Engineering
RequireSecure Software DevelopmentAnnual
MI
Maya I.Engineering
PN
Priya N.Engineering
AR
Arjun R.Engineering
DP
Dev P.Eng. Manager
SK
Sana K.QA
RJ
Rahul J.Support
NM
Nina M.Support Lead
TK
Tom K.Finance
LO
Lena O.Finance
AM
Anil M.Infrastructure
ZR
Zara R.Sales
HB
Hana B.People Ops
5 of 12 in scope · assigned automaticallyDue dates from joining date
The problem
Mandatory training fails at the hand-off, not in the classroom.
The courses exist. What breaks is the step between the org chart and the learner: knowing who needs what, by when, and proving it afterwards.
02
Roles change; assignments don't
An analyst becomes a manager. Management compliance never follows them, because nothing is watching the org chart.
03
Policies are signed in email
Acknowledgements live in inbox threads and scanned PDFs. There is no record of which version was signed, or when.
04
Proof is assembled by hand
When the auditor asks, completions are exported, reconciled in a sheet and screenshotted. The evidence is as good as the week it was collected.
The workflow
From org chart to evidence, without a ticket.
Each step is triggered by the one before it. Nobody has to remember anything.
HRIS syncEmployees, departments, roles, managers, locations, joining dates
Rules applyRole, department, location and employee rules pick requirements
Assigned with due datesCalculated from joining date and cadence
My ComplianceEmployee sees what is due, by when, and what clears it
Train · assess · acknowledgeCourse, assessment and policy sign-off in one path
CompliantCertificate issued, status computed
Audit historyEvery step timestamped and exportable
Compliant96%
Expiring in 30 days3
Overdue0
EmployeeInfoSecPrivacyAI useSecure dev
PNPriya Nair14d
DPDev PatelExempt
MIMaya IyerIn progressAssigned
ARArjun Rao
SKSana Khan28d
Policies · Acceptable Use v446 of 48 acknowledged · 2 reminders scheduled
v4Rule: Department = Engineering · 48 in scopeExport evidence pack
Inside the product
One matrix. Every person, every requirement.
- 1Status is computed, never typed
Compliant, Expiring Soon, Overdue and eight more states come from the record behind each cell.
- 2Rules show why someone is in scope
Every requirement traces back to the department, role, location or employee rule that assigned it.
- 3Policies and training in one view
Acknowledgements are requirements too, with versions, reminders and the same status model.
- 4Evidence exports from here
Assignments, completions, assessments, certificates and acknowledgements, filtered to what the auditor asked for.
Capabilities
Everything compliance training needs to run itself.
Compliance Requirement object
Training, assessment, policy, validity and audience defined once, assigned everywhere.
Rule-based assignment
By role, department, location, employment status or named employee. Re-evaluated on every sync.
HRIS synchronisation
Zoho People first; Workday, BambooHR, HiBob and SAP SuccessFactors on the connector roadmap.
Joiner and leaver handling
New employees are assigned automatically. Leavers are disabled and archived with their evidence preserved.
Policy acknowledgement
Policies are requirements with versions. A new version can require re-acknowledgement.
Training and policy version control
Every record shows which version a person completed or signed.
Eleven-state status model
Not Applicable, Not Assigned, Assigned, In Progress, Awaiting Assessment, Awaiting Approval, Compliant, Expiring Soon, Expired, Overdue, Exempted.
Manager compliance dashboard
Status per report, what is due in 30 days, who has ignored reminders.
Escalation rules and reminders
Reminders go to the employee; escalations reach the current manager from the HRIS feed.
Exemptions and overrides
Granted with a reason, attributed to a person, and written to the history.
Immutable audit history
Every assignment, completion, acknowledgement and status change, timestamped and append-only.
Audit evidence export
Filter by requirement, department, location or period and export the pack.
Why This Is Different
The same compliance work, two very different days.
One organisation, the same people, the same mandatory training. Watch an administrator run it in a traditional LMS, then in Sublime LMS.
lms.legacy-platform.com/dashboard
Dashboard
Compliance Essentials 2026CE-2026 · Mandatory training
Workplace Safety BasicsWSB-01 · General
CE-2026 · Compliance EssentialsModules
- Home
- Announcements
- Assignments
- Discussions
- Grades
- People
- Pages
- Files
- Syllabus
- Quizzes
- Modules
Getting started
000 – Starter page · do not publish or delete
Bank index · do not publish or delete
Unit 1 · Handling customer data
Start here: Scenario oneScore at least 5.0
Start here: Scenario one (copy)
Quiz · Data handling basics10 pts
Unit 2 · Phishing & social engineering
Empty module · add items
Add Module
CE-2026 · Compliance EssentialsPeople
- Home
- Announcements
- Assignments
- Discussions
- Grades
- People
- Pages
- Files
- Syllabus
- Quizzes
- Modules
EveryoneGroups
Search people
All Roles
3 invitations haven't been accepted.Resend
| Name | Login ID | SIS ID | Section | Role | Last Activity |
|---|
CE-2026 · Compliance EssentialsGrades
Search Students
Search Assignments
Dashboard
Today's training health at a glanceSearch courses, learners…
+31742Registered learners
9Active courses
+4%78%Avg. completion rate
+22516Certificates issued
Training complianceWorkforce compliance rate
78%
On track486
At risk41
Completed215
Compliance is up 4% this month — 41 learners still need to start a mandatory course.
Needs attention3 learners flagged
View allKR
Kabir RaoLab Technician · last active 12d ago
At riskEP
Elena PetrovaRespiratory Therapist · last active 15d ago
At riskNR
Noor RahmanRadiographer · last active never
Not startedSublime Intelligence
Kabir Rao has been inactive for 12 days and his Bloodborne Pathogens renewal is due in 9 days. Likely to lapse without a prompt.
Employee training complianceWho needs training, who's compliant, and which certifications renew next. Click a metric to filter.
3 renewals in the next 60 days
44%
Compliance rate14 of 32 assignments compliant
Employees covered12active employees
Not started26% of assignments
In progress1031% of assignments
Compliant1444% of assignments
Due soon26% of assignments
Overdue413% of assignments
Search employee, team, course
All coursesAll statusesRecurring & one-time32 of 32 assignments| Employee | Course / certification | Status | Last completed | Due / renewal | Progress |
|---|
Reminder schedule · automated
- 14 days before · reminder sent
- 7 days before · reminder sent
- Overdue · manager escalated today
- Next · refresher re-assigned automatically
Search by name or email
CoursesStatusCertificateProgress| Learner | Enrolled | Overall progress | Status | Certificate |
|---|
Invite learnersSync from your HR system, or add people manually
Zoho PeopleConnected · last sync 2 min ago
3 new joiners detected
YTYuki TanakaImaging
FBFelix BrandtPharmacy
SLSara LindqvistEmergency
Rules will assign Privacy & Data Security, Bloodborne Pathogens and one role-based requirement, with due dates calculated from each joining date.
Search course name or code
PublishedStatusCreated| Course name | Modules | Lessons | Enrolled | Completion | Status | Updated |
|---|
Update required · Infection Prevention Essentials
Policy v5 was published. 3 lessons changed and an AI draft is ready for review. 168 learners will be scheduled for re-acknowledgement when you publish.
01
Where do you even start?
Compliance begins as a course card on a dashboard. No status, no due dates, no owner. The administrator opens the course to find out what is going on.
Build the course by hand
Every requirement becomes modules, pages and quizzes, added one at a time. Completion rules live per module. There is no validity period, no renewal and no link to a policy version.
Enrol every person yourself
Assignment is an enrolment list per course. Invitations wait, inactive accounts linger, and nothing follows a new joiner or a role change. To check one person, you open their record.
Check compliance in a gradebook
Status is a grid of 100s, 0s, ticks and crosses. Nobody can tell who is compliant, who is overdue or when anything expires. The real tracking happens after Export, in a spreadsheet.
Same organisation. Same people. Different system.
Manual compliance management, re-engineered as automated, intelligent compliance management.
One view of training health
Learners, courses, completion and certificates on one screen. The compliance rate is computed live, and Sublime Intelligence flags who is likely to lapse and acts on it, weeks before the deadline.
Every employee, every course, one status
Not started, in progress, compliant, due soon, overdue: click a metric to filter the whole workforce. Recurring requirements renew on their own cadence; reminders and escalations run without an admin.
Assignment follows the org chart
New joiners arrive from the HR system. Rules decide what they need and when it is due. Progress, status and certificates sit on one row per person, and the list exports in one click for audit.
Courses that know when they need updating
When a policy changes, the course flags itself, drafts the update and schedules re-acknowledgement for everyone in scope. Completion stays live per course.
01 / 08
See your org chart become assignment rules.
A 30-minute walkthrough with a compliance specialist, using your departments and roles.
What you can hold us to
Four things that are true every day, not just audit day.
Day one
New joiners are assigned the moment the HRIS sync runs. No ticket, no reminder, no waiting for an admin.
Eleven states
Status is computed from the record behind it. Nobody types "Compliant" into a cell.
Append-only
Every change is timestamped and attributed to a person or a rule. Nothing can be edited after the fact.
Zoho People first
Org structure comes from your HR system. Workday, BambooHR, HiBob and SAP SuccessFactors follow.
Trusted by learning teams atPillar AcademyNorthArc UniversityBeacon BootcampsQuanta L&DHelio Coding
Design partner · ZionStar
Information Security AwarenessEveryoneAnnual
Data Privacy & Customer Data HandlingEveryoneAnnual
AI Acceptable Use & Data PrivacyAI usersEvery 6 months
Secure Software DevelopmentDevelopers · QAAnnual
Incident & SLA HandlingManagers · Support · InfrastructureEvery 6 months
Assignment: rules by department and roleTarget: 100% of the lifecycle in Sublime
Case study
Five programmes, assigned by rule, from the first day.
Before external rollout, Sublime LMS runs ZionStar's own compliance programme as the reference implementation. Five requirements cover everyone, AI users, developers and managers, each with its own cadence.
- A new employee is synchronised from Zoho People and assigned Security, Privacy and AI Acceptable Use automatically, with due dates calculated.
- Engineering and QA receive Secure Software Development by department rule; managers receive management and incident requirements by role.
- When someone leaves, the account is disabled from the HRIS feed and the historical evidence stays in the audit history.
How it works
Live in four steps.
1
Connect your HRIS
Zoho People syncs employees, departments, roles, reporting managers, locations, joining dates and employment status.
2
Define requirements and rules
Each requirement carries its training, assessment or policy, its validity, and who it applies to.
3
Employees complete
My Compliance shows what is due and by when. Managers see their team; reminders and escalations run on schedule.
4
Prove it
Filter and export assignments, completions, assessments, certificates and acknowledgements for any period.
Questions compliance teams ask
The details that matter.
Which HR systems can Sublime read the org structure from?
Zoho People is the first connector. It syncs employees, departments, job titles, reporting managers, locations, joining dates and employment status. Workday, BambooHR, HiBob and SAP SuccessFactors are on the connector roadmap. Tell us which one you run and we will confirm the timeline.
What happens when someone changes role or department?
Rules are re-evaluated on every HRIS sync. New requirements are assigned with due dates; requirements that no longer apply move to Not Applicable, and the history of what was completed stays intact.
Can a requirement be a policy rather than a course?
Yes. Policy acknowledgement is a requirement type with its own versions, reminders and status. Training requirements can also include an assessment that must be passed before the status becomes Compliant.
What if a policy or a course changes?
Training and policies are versioned. When you publish a new version you decide whether it requires re-acknowledgement or recertification and for whom. Records always show which version each person completed or signed.
Can we exempt someone or override a status?
Yes. Exemptions and administrative overrides require a reason and are attributed to the person who made them. They become part of the audit history, so an auditor sees who decided what, and why.
How is evidence produced for an audit?
Filter by requirement, department, location or period and export the evidence pack: assignments, completions, assessments, certificates, acknowledgements and the timeline of every status change. The history is append-only, so what you export is what happened.
Built for compliance teams
Make compliance run itself.
See assignment rules, My Compliance and the evidence export in a 30-minute walkthrough, using your departments, roles and requirements.